Assoc Manager - COA Licensing Specialist

Tarrytown, NY 10591

Posted: 06/20/2019 Industry: Biotech/R&D/Science Job Number: 49106

Assoc Manager - COA Licensing Specialist 



The Licensing Specialist is responsible for coordinating the process of obtaining copyright holder permissions for use of Clinical Outcome Assessments (COA). Possessing effective communication skills and strong organizational abilities, the Licensing Specialist will work collaboratively with other business units (e.g. Procurement, Legal, Finance, COA) to ensure timely completion of all licensing processes in line with broader clinical study milestones and deliverables. Additionally, the Licensing Specialist will ensure compliance with all appropriate terms and conditions as contracted with COA developers. The role will also lead the development and maintenance of a robust COA library and Developer database.

Job Duties:

• Responsible for the acquisition of license agreements for clinical outcomes assessments across one or more clinical programs/studies

• Communicates with internal and external stakeholders and escalates risks

• Participates in creation and enforcement of eCOA standards

• Manage licensing and COA requests

• Research COAs to determine appropriate copyright holder and establish licensing requirements

• Coordinate efforts across the organization to secure necessary permissions and license agreements:

• Legal

• Procurement

• Health Economics & Outcomes Research

• Finance

• Clinical Outcomes Assessments & Innovation

• Manage communication related to licensing agreement status and serve as central point of contact for internal and external stakeholders for licensing agreements in clinical trials

• Establish partnerships with COA developers and facilitate the process of drafting Master Service Agreements, where appropriate

• Review invoices for pass through costs in coordination with Clinical Study Lead; and ensure payment of appropriate license fees is completed

• Receive and catalog source documents (English and translations) as received from the license holders and translation vendors

• Maintain and manage COA library

• Track and maintain database of license holders, ensuring compliance with terms and conditions of relevant contracts. Provide support for problem resolution between licensing holder and  study team

• Monitor financial components related to license agreements for each study


• Demonstrate knowledge of COA systems development processes

• Demonstrated interpersonal & leadership skills

• Demonstrated knowledge of copyright law and licensing/permission requirements for COAs

• Experience in project management and working in a cross functional organization

• Effective verbal and written communication skills

• Ability to see the big picture as well as work hands-on

• Proactive and self-disciplined, ability to meet deadlines, effective use of time, and prioritization

• Ability to proactively recognize project challenges and implement effective action plans

• Strong organizational skills

• Ability to support and build collaborative relationships both internally and externally

• Demonstrated ability to work independently

Key Team Membership (including, but not limited to):

• COA Manager

Cross Functional Interfaces (including, but not limited to):

• Clinical Study Lead

• Legal

• Health Economics & Outcomes Research

• Procurement

• Clinical Finance

Bachelor’ s degree and minimum of 3 years relevant industry experience

Rebecca Levy

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