Executive Assistant in Stamford CT, but Hybrid in NY City till Q4 2022
Job Description
Executive Assistant
All employees will need to be able to work from 2 days to Stanford CT office
Purpose of the job:
Provide administrative support to the Company senior management as directed to ensure that the Company goals and objectives are accomplished, and the business runs smoothly and efficiently by:
- Planning and orchestrating work to ensure the senior management priorities are met, organizational goals are achieved, and best practices are upheld.
- Maintaining and refining internal processes that support to the senior management and coordinating internal and external resources.
Principal Accountabilities/Essential Functions:
- Manage the schedules and agendas of the senior management and act as liaison for them.
- Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed. Coordinate travel & entertainment expenses.
- Arrange meetings, venue booking. Coordinate expenses.
- Coordinate arrangements for a variety of company events, meetings, luncheons and employee team building activities or special projects both internally and externally.
- Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence.
- Handle information requests which require finding elements from various sources and prepare ad-hoc correspondence and reports.
- Support budget process & process invoices, vendor creation, contracts and managing contractors
- Secure the execution of the administrative duties during senior's management absence in the office.
- Handle confidential information;organize and maintain files. Ensure that the required documents are archived as per RIM practice.
- Assist with special projects as needed
- Other functions may be assigned as necessary. The Company retains the discretion to add to, to eliminate, and to change the duties of the job description at any time.
- Support 1 President of the Region. Highest Position in Americas
Requirements:
- Proven 8+ years of experience as an executive assistant or other relevant administrative support experience working.
- A proactive approach to problem-solving with strong decision-making and organizational skills.
- Ability to prioritize and meet deadlines in a fast-paced quickly changing environment.
- Strong time-management skills and the ability to coordinate multiple projects at once.
- Professional level of verbal and written communications skills.
- In-depth understanding of entire MS Office suite and virtual work tools.
- Bachelor's Degree is preferred.
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